Patients can arrange appointments on personal travel, during R&R, home leave or other government funded travel when services are not available at the post of assignment. An employee, contractor or Eligible Family Member (EFM) may start up-dating their medical clearance process up to one year prior to departing for their next overseas assignment or training. List your prescription medications, hospitalizations, and medical conditions since your last clearance. Additional countries can be submitted after the first have been reviewed. If the candidate is not employed within 5 years of the date of issuance, then the candidate must submit Form DS-3057, Medical Clearance Update, to revise his or her medical clearance. For How Long is a Medical Clearance Valid? Reasonable doubt as to loyalty to the U.S. Government. A CONUS based employee who does TDY travel for 30 or more consecutive days has a medical clearance valid for 2 years from the date it was issued. Please consider this list as a factor in your decision to apply. The Six-Year Rule is set forth in 3 FAH-1 H-2423.2, which states that continuous domestic assignments may not exceed six years without a waiver from the Director General. Send your completed forms and medical reports: The employee, contractor or EFM will be notified within 30 days of their clearance status. The medical clearances often take a couple of weeks, although the process can be longer depending on the situation. Do NOT submit bids to Medical Clearances. All employees including Locally Employed Staff, contractors and Eligible Family Members who will be posted to a designated ESCAPE posts for 30 or more consecutive days are required to obtain a medical clearance. Consult the Medical Capabilities database and alternatively consult with post directly. Clearly print the persons name on each page submitted to Medical Records. All optional tests are optional, unless clinically indicated, and not required for an ESCAPE post clearance. An MCU can be submitted to your health unit (preferred) or directly submitted to. A medical clearance physical exam can be completed by a licensed medical provider or at the Department of State Exam Clinic in Washington DC. Tips for Your Separation Medical Examination. Where a particular physical or mental health condition, or extraordinary stress, or similar circumstances are presented as the justification for a 6/8 waiver, MED or an outside medical professional must confirm the basis for the request. Those who send documents to MEDMR@state.gov will receive a confirmation e-mail indicating that the documents have been received. Candidates are required to pass a medical examination, which is in accordance with P.O.S.T. Other agency employees, contractors or their family members may begin one year prior to their overseas assignment or training. f. Incomplete/Cancellation (Class 8): Issued to an individual whose pre-employment medical evaluation is incomplete and the application has been inactive for more than 90 days. Medical clearance determination by Medical Services is based on its thorough review of each fellows medical history and a physical examination, including an individual assessment of his/her specific medical needs and the medical capabilities of Foreign Service posts to meet those needs. This includes eligible family members who have reached age 21, or persons leaving the program through legal separation, divorce, or death. However, for some individuals with on-going medical, mental health or educational issues adequate medical resources may not be available in all countries. Not all agencies human resources have this capability. They are reminded that they must update their clearance before their next overseas assignment. Sending forms and reports to the wrong email address results in confusion. When to Start the In-Service Clearance Process. https://careers.state.gov/work/foreign-service/specialist/information-management-specialist-selection-process/, FAIT Fellowship Application Tip: Dont Skip the Statement of Financial Need, Ask Your Questions at a FAIT Fellowship Virtual Info Session, FAIT Fellowship Applicant Eligibility Checklist, FAIT Fellowship Celebrates Five Years, Five Successful Cohorts. Please check the signature area. It is your clearance. As a result, stress levels among employees may be very high. . d. Temporary Travel (Class 6): Issued only to an eligible family member who is not medically cleared to reside at the employees assigned post but is authorized to visit that post for a period of time not to exceed 120 days per calendar year. The employee and/or EFM should complete the separation exam within 90 days of retiring or separating from the Foreign Service. Do NOT submit your bids to MED Clearances. If a person is not Worldwide Available, MED Clearances will issue a Post Specific (Class 2) with a list of approved countries or a Domestic Only (Class 5) medical clearance for those whose care is best only with a domestic assignment. Persons who are CONUS based doing frequent TDYs to ESCAPE post/s must complete the below documents every two years. Once employee obtains verification of ICASS medical program participation, submit the signed 3308 (for DOD) or 3308.5 (for Contractors) ICASS Verification Form along with the. Medical Clearance prior . Exam Clinic Option: Appointments for separation or retirement examinations are available at Department of State Exam Clinic. Many Health Units do not have a provider, resources, or time to complete a medical clearance. Foreign Service Officer Candidates and EFMs of one of the 5 Foreign Affairs Agencies1, Limited Non-Career Appointees, Contractors, Civil Service, Locally Employed Staff, Personnel from Non-Foreign Service Government Agencies, and EFMs. Contractors and DOD Civilians should contact their sponsors human resources. The in-service clearance process is simplified using a DS-3057: Medical Clearance Update (MCU) form. 1 year after arrival at post for all individuals deploying to an ESCAPE post. Please read and follow the instructions in Medical Clearance Guidance for Deploying to ESCAPE Posts. Separating FSOs intending on becoming a Retirement Annuitant (REA/WAE) should use their separation exam as their first-time WAE/REA physical. In addition, MED encourages you to have your exam at your future medical providers office so that you can establish a medical relationship with your new provider. Early in the bidding season submit your bid list or post choices to your State Department CDO or agency human resources. Because everyone is medically cleared to be in the United States, individuals whose next tour is a domestic assignment do not require a medical clearance unless they will be doing TDY travel of 30 or more consecutive days during their domestic tour. Get involved! Inform your CDO or Agency HR of approval determinations. Do not travel to your next overseas assignment without a valid medical clearance. The Office of Medical Clearances is responsible for ensuring the U.S. government personnel receive adequate medical evaluation and clearance prior to their assignments abroad. Submit internal consults or reach out to you for additional data, as needed. A missing signature will delay the medical clearance review process. Please send inquiries only to this email address. Schools are often closed during American summer months, so the process needs to start well before the end of the school year for children with educational issues. Individuals with Post Specific (Class 2) medical clearances must be approved for their post of assignment. . f. The candidate must submit Form DS-3057, Medical Clearance Update, if there is any significant change in the candidate's medical condition at any time. 1 Civic Center Circle. The medical clearance exam may be completed for you and your family members by a licensed medical provider of your choice.If done overseas insure that the all sections, labs and reports are in English. Ask questions! (Uniform State/USAID/U.S. Welcome to the Medi-Cal Provider Home. Employees of other Government agencies, contractors, fellows and Eligible Family Members (EFMs) and do not need to meet this worldwide availability requirement on their first overseas assignment. You may start one year prior to departing for your next overseas assignment. Take charge! Employees requesting a waiver should follow the instructions in Human Resources SOP A-04. This is not guaranteed. The military provides emergency medical support for the Department of State in Afghanistan, Libya, Peshawar, Somalia, Syria, and Yemen. All personnel and their EFMs who have been issued a medical clearance in the past must update their clearance prior to departure for a new overseas assignment. Specifically, what specialist appointments, radiology, laboratory, therapy visits, medications, educational interventions, and other treatment regiments you will need, when and how often. The employee and/or EFM should complete the separation exam within 90 days of retiring or separating from the Foreign Service. The list is not inclusive, but rather reflects the conditions that most commonly arise. You can begin up to one year prior to departure from your current post. A CONUS based individual who does no TDY travel may delay reporting notification about the new condition until bidding on or being assigned to an overseas post. Hi all, I've been interested in a career with the State Department for many years now. The Foreign Service Act of 1980, as amended, 22 U.S.C. 1. Courtney walker Instagram state department medical clearance disqualifiers July 30, 2020 makin' whoopee - youtube patriots news update Only those persons whose conduct, character and behavior does not discredit either themselves or the Department of Public Safety (DPS) will be employed. Waiting well into that time frame may result in a longer processing time. Ensure the patients name and date of birth is at the top of each page of the exam form. The Department of State has identified certain posts as Employee Self-Certification and Ability to Perform in Emergencies (ESCAPE) posts. A DS-3057: Medical Clearance Update (MCU) is the preferred method of renewing a medical clearance. Rather than relying solely on a specific list of medical conditions, the medical evaluator must carefully consider Please send inquiries only to this email address. (Uniform State/USAID/U.S. Keep original documents for your permanent files. Include the Medical Records coversheet. Tips for Submitting Your Medical Clearance Application. Provide a valid phone number and e-mail address good for 90 days when you submit the paperwork. DOD deployment requirements are generally stricter than DOS medical clearance guidelines. An additional sheet of paper may be used if more space is needed. It is your clearance. Page 2 must be signed and dated. For more detailed information see Post Specific (Class 2) Clearance Guidance. Coordinator for the Arctic Region, Deputy Secretary of State for Management and Resources, Office of Small and Disadvantaged Business Utilization, Under Secretary for Arms Control and International Security, Bureau of Arms Control, Verification and Compliance, Bureau of International Security and Nonproliferation, Under Secretary for Civilian Security, Democracy, and Human Rights, Bureau of Conflict and Stabilization Operations, Bureau of Democracy, Human Rights, and Labor, Bureau of International Narcotics and Law Enforcement Affairs, Bureau of Population, Refugees, and Migration, Office of International Religious Freedom, Office of the Special Envoy To Monitor and Combat Antisemitism, Office to Monitor and Combat Trafficking in Persons, Under Secretary for Economic Growth, Energy, and the Environment, Bureau of Oceans and International Environmental and Scientific Affairs, Office of the Science and Technology Adviser, Bureau of the Comptroller and Global Financial Services, Bureau of Information Resource Management, Office of Management Strategy and Solutions, Bureau of International Organization Affairs, Bureau of South and Central Asian Affairs, Under Secretary for Public Diplomacy and Public Affairs, U.S. An additional sheet of paper may be used if more space is needed. Institutional Contractors must include a 3308.5: Institutional Contractor ICASS Verification Form. From one overseas assignment to another overseas assignment, From a domestic assignment to a new overseas assignment, On TDY overseas for more than 30 consecutive days, Language or extended CONUS training for the assigned post after language training, Linked assignment for both current and linked assignment, Complete an MCU for each member of the family.For adults or children with a. Individuals assigned to any of these ESCAPE posts, including TDY travel of 30 or more consecutive days, must meet more rigid standards and undergo further medical vetting than addressed in this document. Submit internal consults or reach out to you for additional data, as needed. Sending forms and reports to the wrong email address results in confusion. Please return to Start Here to click on the steps to a medical clearance that best fits your status and overseas assignment. The attainment of U.S. foreign policy objectives depends substantially on the confidence of the public (both American and foreign) in the individuals selected to serve in the Foreign Service. Include the Medical Records coversheet. Do not travel to your next overseas assignment without a valid medical. Provide a current phone number and valid mailing address. Once employee obtains verification of ICASS medical program participation, submit the signed: 3308.5: Institutional Contractor ICASS Verification Form, The healthcare provider should review all yes answers on page 2 of the. A waiver request should be sent to an employees CDO, who will forward it to the Five/Eight Committee. The following information is designed to assist as you navigate the MED Post Approval process for those with a Post Specific clearance. Get involved! In addition to the hand written lab section, MED requires copies of the lab and radiology reports and the EKG tracing, if indicated. The examiner must sign page 4. If you are TDY indicate if you are CONUS or overseas based, all possible ESCAPE posts you may travel to, and the estimated duration of your TDY stay. Unsigned forms will not be accepted by Medical Records. The waiver justification need only provide enough information from the employee and/or MED to demonstrate a strong basis for the request to enable the Committee to make are commendation. CONUS Option: The employee and EFMs are encouraged to have the separation medical exam completed by their private medical provider in the US. Although qualified students who travel on educational travel orders are eligible for care abroad under the Medical Program up to their 23rd birthday (16 FAM122.2, subparagraph a(2)), their separation examination must be completed within 90 days of their 21st birthday (16 FAM 122.2, subparagraph a(1)). Please be sure that the name, DOB, and email address are all printed clearly. Such information should be provided directly to the Director of Medical Clearances in the Office of Medical Services, not to the CDO. Your CDO or agency HR will send your list to MED Clearances. The examiner/provider should complete the physical exam and lab portion of the exam. Employees and Contractors have the right to appeal any Post-Approval decision. MEDICAL CLEARANCE UPDATE ESTIMATED BURDEN: 30 MINUTES* PRIVACY ACT NOTICE AUTHORITIES: The information is sought pursuant to the Foreign Service Act of 1980, as amended (Title 22 U.S.C.4084). All persons must undergo a full physical exam for their first medical clearance. Send all medical forms and reports to MEDMR@state.gov. Failure to have all family members medical clearance in order may delay your travel orders. Everyone is cleared to be in the United States. For information on how to schedule an appointment with the Exam Clinic, contact. You can determine you or your family members medical clearance status by: An official website of the United States Government, DS-6570: Pre-Deployment Physical Exam Acknowledgement Form, DS-1843: Medical History and Examination Form, DS 1843: Medical History and Examination Form, DS-6570: Pre-Deployment Physical Exam Self-Acknowledgement Form, DS 1843: Medical History and Examination Form Over 12 Years of Age, DS-1622: Medical History and Examination for Children Age 11 and Younger, Office of the U.S. Foreign Service Officers and Limited Non-Career Appointees from any of the 5 Foreign Services Agencies must be able to serve at any post in the world for their first tour based on their pre-employment medical exam. Examples of chronic conditions that must meet stricter DOD requirements to be deployed to an ESCAPE include but are not limited to; tighter control of seizures, asthma, headaches and mental health issues; injectable or refrigerated medications; cardiovascular risk factors and excessive weight (BMI >35). The Foreign Affairs Information Technology (FAIT) Fellowship is not only a unique opportunity for highly qualified, diverse college students to receive academic funding, internships and mentorship from the U.S. Department of State it is also a path to your career in the Foreign Service. Close. For some individuals with on-going medical, mental health or educational issues adequate medical resources may not be available in all countries. You can also download a PDF document with this information on the Resources page. Medical Clearance Questions. Please print your email legibly. 1 year after issuance of a medical clearance of all individuals who extend at an ESCAPE post. After a Medical Clearance is issued, any required follow-up care for any medical condition is the patients responsibility. There are several extra steps involved in bidding on overseas jobs if you or one of your Eligible Family Members (EFM) has a Post Specific (Class 2) Medical Clearance. The individual, parent or guardian should complete the first two pages of each form. Employees or eligible family members with a Class 5 medical clearance may not be [] EFMs, age 18 and over, must provide their own email address for privacy reasons. Repeated or habitual use to excess of intoxicating beverages affecting the ability to perform the duties and responsibilities of the employees position. A MED Clearances Clearance Consultant assigned to you will: Post Approval Process for employees of non-Foreign Service agencies, CONUS-based TDY, WAE/REAs, contractors and their EFMs with a Post Specific (Class 2) Clearance. Patients can arrange appointments on personal travel, during R&R, home leave or other government funded travel when services are not available at the post of assignment. Employees and their EFMs of one of the 5 Foreign Service Agencies must complete a: Employees, LE Staff, Contractors, and EFMs who are Non-Foreign Service Personnel must complete a: Persons holding a current valid ESCAPE medical clearance and are extending their tour at an ESCAPE post must complete the below documents annually. The medical clearance process is designed to identify on-going medical, mental health, or special educational issues for which adequate resources may not be available at a specific post. Contractors and DOD Civilians should contact their sponsors human resources regarding payment. This investigation provides the information necessary to determine a candidates suitability for appointment to the Foreign Service and for a Top Secret security clearance. The point of contact in MED is the Chief of Domestic Programs (MEDDP@state.gov), who will relay the request to the appropriate office or person in MED and return a formal recommendation to the CDO or Committee, as appropriate. Please return to Start Here to click on the steps to a medical clearance that best fits your status and overseas assignment. Or fax to 202-647-0292 (less preferred) Worldwide Available (Class 1): Issued to applicants, employees and eligible family members who have no identifiable medical conditions that would limit assignment abroad. Advisory Commission on Public Diplomacy, Waivers of the Six-Year and Eight-Year Limits on Continuous Domestic Service, In-Service Medical Clearance Update Guidance, Guidance for a Pre-Employment or Pre-Assignment Medical Clearance, Guidance for Post Specific (Class 2) or Domestic Only (Class 5) Employees, Contractors, and Eligible Family Members, Guidance for Separation or Retirement Examination (Including REA/WAE Applicants). The Office of Medical Clearances is responsible for ensuring the U.S. government personnel receive adequate medical evaluation and clearance prior to their assignments abroad. All chronic medical conditions must be listed on page 4 in assessment or problem list section. Clearly print the persons name and date of birth on each page submitted to Medical Records. Via email in PDF format to MEDMR@state.gov (preferred) All personnel must update their medical clearance prior to departure for a new overseas assignment. An FSO or Eligible Family Member (EFM) may start updating their medical clearance one year prior to departing from their current post or domestic assignment. Fellows should be aware that these posts are neither few in number nor confined to a specific geographic region. The following conditions are listed in the regulations as disqualifying medical conditions; however, in many cases when the condition is adequately controlled, the FAA will issue medical certification contingent on periodic reports. Employees subject to the six- or eight-year rule must work with their CDOs to make a request for a waiver by completing the attached 6/8 waiver request form. Individuals with Post Specific (Class 2) medical clearances must be approved for their post of assignment. Tips for Your In-Service Medical Clearance Update. Posted by 5 years ago. This brief, two page document requires does not require a physical exam. Candidates who hold dual citizenship, have had extensive travel, education, residence and/or employment overseas, or who have foreign contacts, a foreign-born spouse, immediate family members, or relatives who are not citizens of the United States, should be aware that the clearance process will take longer to complete. Unfortunately, about two years ago I was diagnosed with Crohn's disease. Medical Clearance Questions. Youll be asked to submit fingerprints to the Departments Bureau of Diplomatic Security as the first step in the security clearance process. Conduct which clearly shows poor judgment and or lack of discretion which may reasonably affect an individual or the agencys ability to carry out its responsibilities or mission. Requests for a 6/8 waiver where neither the employee nor a family member has any special physical or mental health condition that would require the Bureau of Medical Services (MEDs) expertise may be considered by the Committee without MED input. The medical clearance exam may be completed for you and your family members by a licensed medical provider of your choice. Advisory Commission on Public Diplomacy. The employee, contractor, LE Staff, or EFM must provide a full explanation of all answers checked Yes on page 2. The Eight-Year Rule is set forth in the Foreign Service Act at 504, 22U.S.C.3984, which states, A member of the Service may not be assigned to duty within the United States for any period of continuous service exceeding eight years unless the Secretary approves an extension of such period for that member because of special circumstances.. The healthcare provider must also review all current medications, dosages and frequency of use. Parts 160 and 164. Page 2 must be signed and dated. Provide a personal, legible e-mail address good for the next 90 days. Misrepresentation, including deception or fraud, in the application process. This exam is recommended but not mandatory. Medical, Mental Health or Educational reports do not need to be submitted with your initial medical clearance forms but be aware that Medical Clearances may require reports from providers, medical facilities, or schools for anyone with significant past medical, mental health, or special educational needs. The healthcare provider must also review all current medications, dosages, and frequency of use. Or Fax to 202-647-0292 (less preferred) Please read and follow the instructions in Medical Clearance Guidance for Deploying to ESCAPE Posts. Contract employees should refer to their Contracting Office Representative (COR) to determine if they are participants in ICASS for medical care. Such clearances may only be issued to candidates whom the Office of Medical Services deems able to serve at the most isolated and restricted overseas posts. 2 years after an issuance of a medical clearance to all individuals who perform TDY travel of 30 or more consecutive days to an ESCAPE post. Applications are . Fellows will receive decisions on their medical clearances from the State Department. Clearly print the persons name on each page submitted to Medical Records. The individual, parent or guardian should complete the first two pages of each form. While not required for Iraq, these are advised for possible travel to other ESCAPE posts. MEDICAL EXAMINATION AND CLEARANCE (CT:PER-986; 05-11-2020) . Intending on becoming a retirement Annuitant ( REA/WAE ) should use their separation exam within 90 days name. Appointment to the CDO the information necessary to determine if they are reminded that must... The individual, parent or guardian should complete the below documents every two years ago I was with. List as a result, stress levels among employees may be used more... Clearance prior to their assignments abroad to loyalty to the Director of medical clearances take... And DOD Civilians should contact their sponsors human resources SOP A-04 a couple of weeks, the... Clearances often take a couple of weeks, although the process can be longer depending on the page... Any medical condition is the preferred method of renewing a medical clearance health... 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