Time Off. Can I change or cancel my time off request after I submitted to my manager for approval? Click 199 0 obj <>/Filter/FlateDecode/ID[<00354B615420D540B090549DE79F7618><783BB657B6FCB64894E9913CD47B1ABF>]/Index[163 56]/Info 162 0 R/Length 155/Prev 306714/Root 164 0 R/Size 219/Type/XRef/W[1 3 1]>>stream Cancel Request . Looks like this is your first time using Kronos Coach. Retract or Cancel a Submitted Time Off Request. The display of approval shading for timecards with multiple approvers depends on your timecard settings. (PCVP (Paycode Values Profile) Assigns different paycode behaviors to different groups of employees.) For more information, see Configure Schedule Planner and The Canceling Time Off Requests job aid shows how to cancel approved and unapproved time off requests. To group pending requests at the top of the schedule, click the. %PDF-1.5 % Note: Request cancellations must always be approved by a manager, and cannot be approved automatically. You can access the guide Another PCVP for salaried employees allows vacation in full or half days, based on the contract. hb``b``zPAXsHrN|}L_4``,/``/h +ns&kELcdo81`RB.K TMyS1+P}Cx? c6:ra,flwy/ . 347 0 obj <> endobj If you only approve part of the timeframe, the Approve indicator is still available. Paycode Filter Set: Select a group of paycodes to limit the number of paycodes to make available when employees submit requests. For details about the interaction of PCVP, Paycode Filter Set, Paycode DAP, and the Display Additional Paycodes option, see Display Additional Paycodes. Note: Whether or not . See My Time Off tile Advanced Options and Using My Calendar, respectively, for more information. The heatmap colors and symbols correspond to absence quotas that have been established for your team: If enabled by your manager, you can display the heatmap to help you determine if your time-off request is likely to be approved based on current team quota values; guided recommendations Recommends to managers whether to approve or reject requests. Note: If you selected Automatic Approval, it supersedes Approval Settings including Auto Approval in Team Definitions. If cancellation is approved, do not reassign the original shift to the employee. The background color changes to a gray crosshatch pattern. Note: You are not Requests for the current pay period must be made and approved no later than the Monday [dqM[4cFLGkX|5.qoj|5"9/qf{/WSi4;;Tp>. Examples: A PCVP for unionized employees allows vacation in full days only, based on the schedule and collective agreement. Click Tap More . Kronos v8 Mobile Time Off Requests. Instead, submit a new shift swap request that reverses the original request with the same employee. Depending on your access, you may also be able to remove your signoff to make additional changes. The Date field reflects the dates you selected in the previous step. In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that took effect on Jan. 1, 2023. Hours, you must enter the times again. ; Select Review to see your request before submitting it or select Submit to send the request. Click Cancel Request . Click Quick Actions in the toolbar to access the Approve, Refuse, and Cancel actions. Timecard approved by employee but not by manager. Click the arrow to activate the pop-up menu. Allow without Schedule Restoration: Select to allow the manager to approve or refuse requests to cancel time off. Kronos: How to Approve Employee Timesheets (Manager), Kronos: How to Request Time Off for Another Employee (Manager), Kronos: How to Approve or Reject Employee Time-Off Requests (Manager). endstream endobj startxref endstream endobj 226 0 obj <. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. Note: In an hourly timecard, if two managers own different segments of the same shift, the shift is shaded when both managers have approved the timecard. From your Home page, in the My Notifications tile, click My Requests. 392 0 obj <>stream Caution: If paycodes are confidential for privacy or regulatory reasons, do If no PCVP is assigned to an employee, the behavior of the default paycode (duration, symbolic source) is defined by the configuration of the request subtype. hb```*x1G6eK-i!-u*H&e3z%-{yd````h`q r4/[BrbXdX2Yc7p0]3irk'A(z H3 The background color of the timecard changes, depending on who has approved it: Timecard approved by manager but not by employee. Would you like to view a quick tutorial on how to use Kronos Coach? How to create a simple Time of request Learn Kronos Configuration: https://youtube.com/playlist?list=PL2fo8XT4Cn2SZeXr8en6TlCx6mjp3jGxtKronos Time off 3. To Delete a Time Off on the Employee Details page On the EMPLOYEES> Employees List: Click the magnify glass icon of the employee name and choose the Time Off tab Click the checkmark box next to the entries you want to delete Click the Delete Selected button Choose Yes to confirm To EDIT a Time Off from the By Employee schedule view In Default Start Time, do one of the following: Note: The time off starts only when the first shift of the day starts. Time-off requests can be configured to support many different employment scenarios. Note: To allow time-off requests for signed-off periods, see the Enable Historical Time Off Requests topic. Use the My Time Off tile when you want to submit a time-off request as simply as possible. The tile will display additional fields required to fully specify the symbolic amount (for example, Start Time and End Time fields for the Hours symbolic amount). endstream endobj startxref Locate the pay period containing the time off Highlight the request and go to Actions > Edit or Actions > Cancel depending on the needed (Optional) To review the request, and to optionally add comments or additional time periods. The system displays a summary of the current request and notifies you that it has been submitted. Canceling an approved time off request 1 Click Show Menu, then click the My Info tab and navigate to My Time > Timesheet > Timesheet. Only Employee and Manager Notifications configured in the request subtype are sent, not notifications that are configured in Approval Settings. If the open shift is available, reassign the original shift to the employee and delete the open shift. If you approve the entire timeframe, the Approve indicator becomes unavailable. -]2 . You can approve the entire timeframe or part of the timeframe. This job aid explains how you can cancel submitted or approved requests. Click the Requests tab. 218 0 obj <>stream The system displays a summary of the current request and notifies you that the request has been submitted. How to Remove Time Off that Has Already Been Approved 1. are permitted in your organization, you can submit time-off requests in signed-off periods. 6.) If the requested time off was approved, the request to cancel displays: Approved if your manager approves the request. Select subtypes. Configure Staffing Dashboards. See the next step if you want to add time periods to the request. Otherwise, if you are finished specifying your request. Click Tap Cancel Request . Select the request you want to cancel. Kronos time-off cancel. Display the Control Center by doing one of the following. Ensure that the applicable time period and HyperFind or location are selected. Go to the Time Off tab and select a time off type you would like to show in the time off history table. Tip: The start and end times reset if you select another duration. Select Next 3 months or Next Year for the period depending on the request date. Important: The time off starts only when the first shift of the day starts. End hours fields are displayed. Choose a different time off category, dates, or hours as You can submit time-off requests from the My Time Off tile A container that provides navigation or action from its summary view. Example: Employees can have 20 different reasons for absence, 10 of which are related to illness or family leave. Select the dates for your request. If you do not define the priority order, the subtypes are listed alphanumerically. 268 0 obj <>/Filter/FlateDecode/ID[<753406E86094924794AC5273E99C5998><4089E09384188B4EAC251964AF8AEFA8>]/Index[225 66]/Info 224 0 R/Length 178/Prev 257816/Root 226 0 R/Size 291/Type/XRef/W[1 3 1]>>stream Suite-wide Navigation. The paycodes that are displayed in the Reason list are defined by the Paycode Values Profile (PCVP) or the Paycode Data Access Profile (DAP) that are assigned to the employee, and the Paycode Filter Set that is configured for the request subtype as follows: In Fixed Value (hours), enter a fixed duration from 0-24:00 hours. This job aid outlines the steps for submitting and cancelling a time-off request. You must select Approval Settings in order to set the following options. ; Enter the number of hours you are requesting off in the Duration field. Managing Employee Time Off Requests 1. The calendar displays time-off requests that contain multiple date ranges if any date range in the request is during the selected time period. Select the start date of your request from the calendar. hbbd```b``VA$6d wg@$g0 "Yd5XddOA8"e\Q`3$;XL]M7,&ow LV"_L@ejiNg` For more information, see Timecards with multiple approvers. Click Tap Main Menu > My Information > My Calendar. Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a Show me Maybe later. When your employee timecards are ready for payroll processing, you sign off their timecards. Open a timecard and select the appropriate timeframe. When your employee timecards are ready for payroll processing, you sign off their timecards. ] [|A&-@g`x` - To request time off: From the My Time Off tile on the Home page, select the appropriate Reason such as Vacation or PTO. For more information about exceptions, see, If there are any pending changes to a timecard, you cannot approve it until the changes are resolved. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. If it was configured with only Hours, only the Start hours and Select . This results in a partial override of the shift, where the employee is now working for 8 hours instead of 11. Note: For employees that have multiple approvers, managers can only remove approval for totals that belong to locations or jobs in their employee group. KRONOS PTO CASH OUT INSTRUCTIONS STEP 1: Log into Kronos using your Network ID and Password. STEP 2: Select the day you would like to request a PTO Cash Out. STEP 3: Select the PTO Cash Out option. STEP 4: Click on the Amount Column to add the amount of Hours. Step 5: Enter the Amount in HOURS for the PTO Cash Out Request and Press Save Alternatively, you can configure and assign a Paycode Values Profile (PCVP) Assigns different paycode behaviors to different groups of employees. 290 0 obj <>stream You can do either of the following: Note: You must also have the Adjust Breaks Automatically setting configured in the Schedule Planner or Staffing Dashboard. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. The approval method is the same, the only difference is that only the time that belongs to the manager is approved, not the entire timecard. ; Select Submit. The system displays a summary of the current request. With this Adjust Breaks Automatically setting selected, the shift is adjusted to now contain only one 15-minute shift break. Click Cancel. Za6L]=hR BrSyr}u:m]ii>4MWx/wv3s8GL+8n[Rm.`89N;;tv@#bE3*lKq4. }, To view this video please enable JavaScript, and consider upgrading to a web browser that supports HTML5 video. Time-off requests can be configured to support many different employment scenarios. Depending on your access, you may also be able to remove your signoff to make additional changes. Note: The Duration field is displayed on the My Time Off tile only if configured for your system. Kronos app sick day leave, time off request. So the first thing we do is we choose Type > TOR time-off-hours or TOR schedule. Everyone has a schedule in Kronos and if youre taking a full day, use a schedule that will automatically calculate the number of hours in your schedule. If youre taking off less than a full day, click Hours If the day has no assigned shift, enter the start time of the new paycode, from 12:00 a.m.11:59 p.m. Define the patternSelect Add New PatternSpecify a start date and (optionally) an end date to indicate the effective period of the pattern.Specify the length of the cycle that repeats (in days or weeks).Specify whether the present pattern should overwrite any shifts and paycodes created by a previously applied pattern. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. If you want to review the request before submitting it, or to add comments or additional time periods, go to the next step. The approval bar on the left side of the timecard changes, depending on who has approved it: This option removes all manager timecard approvals so that edits can be made to the timecard. A paycode filter set filters a subgroup of paycodes from the paycode data access profile (DAP) that is assigned to an employee. (Optional) Enter comments and notes. This filtered group of paycodes is displayed in the Reason list of the My Time Off tile. If you want to add comments or additional dates to the request, go to the next step. Filter your search by category. Note: Best Practice: Because edits can affect pending requests, create new request subtypes rather than edit current request subtypes. Top of the My Notifications tile, click My requests the My time off.! Approved, do not reassign the original shift to the employee and manager Notifications configured Approval... Can not be approved automatically after I submitted to My manager for Approval shift.... Request date day leave, time off type you would like to view video. Listed alphanumerically ii > 4MWx/wv3s8GL+8n [ Rm. ` 89N ; ; tv @ bE3... 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